Summer Camp Coordinator

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Company Description - Brandywine School of Wizardry is in its twentieth year, and like a hippogriff we are continually spreading our wings. Our immersive camps influenced by modern wizarding stories allow students to use their imaginations and engage in the wizarding world around them. We are at 9 different locations this summer throughout Chester County, Montgomery County, Delaware County & Philadelphia County. Our camps run from June 19th through August 19th for children ages 6 to 15.

 

Job Description - The Brandywine School of Wizardry is looking for a Deputy Headmistress/Headmaster (DHM) or in muggle terms a Summer Camp Coordinator/Facilitator. This position is the go-to person for all things camp related. This position is both admin and hands-on, DHM and wizarding professor. It’s a position best suited for a well-organized creative problem solver that excels at implementation and completion of tasks related to the prep and facilitation of Summer Camp.  While our main location is in Chester Springs the Camp Coordinator (DHM) goes to various locations for both set up and facilitation of camp. 

 

Job Responsibilities

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Pre-Season: Planning and preparation - Wands at the Ready!  

The Coordinator/Facilitator is introduced to our camp activities in the pre-season and will work as a team with the director and office manager to prepare for the camp season.  While much of the curriculum is written beforehand there will be times when it will need to be adapted from one location to another.

• Training professors and lead students

• Organizing, scheduling and physical set-up of room & materials at camp locations.

• Oversee lead student program – applications, training & communications.

• Prepare and update camp rosters.

• Communication: sending owlers & emails.

• Coordinate first day check-in each week of camp.

• Assist with planning, preparing, and facilitating of programs.

• Marketing - social media for camp promotion & seeks new avenues.

 

In-Season: Facilitation  -   … aaannnd Duel!

In-season you will be responsible for organizing fellow wizarding staff and helping with set-up at each location.  Prepping materials for magical class lessons.  In some instances, stepping in for wizarding professors and assistants as needed.

• Coordinate and assist in the transport & set up of materials, lessons, and decorations (must have own car)

• Stepping in for counselor or assistant as needed

• Tracking teachers & lead student’s performance & managing their daily responsibilities.

• Offsite location liaison and first point of parent and contractor contact

• Troubleshoot and manage unforeseen situations and resolve conflicts with a level head in a positive and constructive way.

• Social media- daily at end of camp day - (upload to the cloud drive as well)

• Inventory management, replenishment, and delivery management

• Updates and maintains camp staff manuals, archivist/filing.

 

Hours - The list here is an estimation of an ideal schedule.  We are flexible, if this layout doesn’t work exactly for you, talk to us, there is more than one way to get to Diagon Alley. - Competitive rates vary depending on experience.

• The lead-up: March & April - Approx 4-6 hours/week in-person prep and training.

• May – Approx 10-20 hours/week in-person prep - In the pre-season, skill level and staffing determine weekly hours.

• As we get closer to the start of camp the hours increase with the camp weeks being approx. 35-40 hours/week.

• Camp Schedule: 8am – 4pm, Monday through Friday - campers’ main hours are 9am-3pm. Camps run in various locations starting June 19th and end with the House Cup on August 19th. No camp on the Fourth of July.

 

Witches & Wizards magical abilities

• Leadership experience – previous camp experience is a plus.

• Experience working with students ages 6-15 in a structured program.

• Strong organizational skills – detail oriented and thorough.

• Exceptional communication skills.

• Muggle Tech Skills: Excel, Word, Google Docs & social media posting.

• Responsible & Reliable with a growth mindset.

• Able to lift bins of materials.

• Ability to work part-time March through May and full-time in the summer.

• Commitment – ability to grow with us - while we are only asking for this summer we hope to forge a magical working relationship that continues into following summers.